The Reputation Management Process


The online reputation management process consists of five stages including:

  • Research
  • Strategy
  • Content
  • Development
  • Promotion

The last three stages are repeated at regular intervals as search results improve. Each step in the process is explained below. 


Every internet reputation management campaign begins with a thorough research phase. First, we identify the subject’s (that’s you or your company) top search phrases. These might include variations on names, key titles or services, and other phrases that searchers readily associate with you.

Will Google or the publisher remove content? 

Part of the ORM process involves deciding whether something can be removed from either the website it lives upon or from search engines like Google. If it makes sense, we look at legal solutions such as DMCA take-down requests and other legal methods. If we do employ legal reputation solutions, we will often do it simultaneously with suppression or protection campaigns. Other removal tactics may include YouTube video removal, NoIndex removal, removing search results from Google, and other techniques.

Reputation and SERP gap analysis

We then conduct a gap analysis, drawing out key differences between their results and yours. The gap analysis illuminates potential reputation threats and opportunities.

Development plan

With the results of our gap analysis in hand, we draw up a list of controllable web properties to develop with content that portrays you in a positive light and draws organic traffic, shares, and those all-important inbound links.

The internet reputation development plan plays a big part in us knowing how to sculpt the ‘perfect’ search results page that people and search engines both appreciate.

Identifying influencers

Separately and simultaneously, we conduct social influencer and influencer research to identify industry-specific people and trends critical to internet reputation management within your market. These will be used later during the Promotion phase.

All of the above help to inform our reputation management strategy that guides the rest of the process.


Once the research phase has been completed we design a strategy to accomplish your goals. For example, there are different strategies for various situations and outcomes. Some examples include:

  • Wikipedia development
  • "Replacement" of content
  • Review improvement
  • Rating improvement
  • Suppression of negative results
  • Promotion of positive results
  • Development of new third-party content
  • Article placement
  • Social media strategy

Every strategy designed by Reputation X is different. 



Content creation is one of the most time-consuming pieces of the online reputation management services process. But you can’t neglect it, as it’s the foundation of every successful campaign. Content can be on web properties you control, or that other people control. Your content campaign includes these steps:


Once we understand the challenges and opportunities associated with your online brand, we brainstorm content ideas designed to appeal to the kinds of people who may consume your content. At this point, we’ve reduced these people to a representation called a "persona" that enables us to visualize and empathize with that archetypical person. 

Development and presentation

We layout basic content outlines and subjects for your approval and feedback. Often we’ll request new ideas and feedback on the ones we’ve already come up with.

We match each piece of approved content with an appropriate publishing target, set up a content calendar, and revisit existing positive results to determine how and if they can be improved (retargeting). We also outline a coherent social posting and linking plan to build upon the content campaign. Content types may include:

  • Blog posts
  • Social posts
  • Outreach to bloggers and journalists capable of deploying well-produced content on high-authority, third-party sites
  • External articles, including scholarly articles and long-form reports
  • Slideshows
  • Press releases

Improve reviews and ratings online

Not all content is created by Reputation X. When relevant, online review management techniques are used to drive real customers to the review sites most likely to positively affect online sentiment through star-ratings and reviews. You can learn more about review management here.




Web Property Development

As part of the reputation management process, we often identify and build websites,  business listings, social media profiles, existing blogs, and other owned properties that you control and influence. We build those you need, but don’t have in place yet. These may include:

  • Charity website
  • Blogs
  • Social media profiles
  • Image sharing profiles
  • Video profiles
  • and more

With these in place, we set up a network of owned domains to enable us to distribute content that will later be developed to each of your web properties.


What’s the use of a comprehensive content and publishing plan if no one sees its fruits? Along with great content, promotion is key to the internet reputation management process. To streamline promotion, we separate your content and properties into three distinct groups:

Leverage owned properties for the brand

Reach out to the reader base on properties you own and control. Because we can control these properties to a high degree, we work to get as many owned properties into search and social results as possible.

Support positive content with earned content

We use social media and solicit comments, feedback, shares, and links to created content—whether by asking directly or by creating engaging content that naturally draws these forms of promotion. During some campaigns, we interface with third-party PR agencies to perform public outreach. Click to learn the difference between PR and ORM.

Paid content supports both owned and earned

Done right, paid promotion can have a high ROI. Powerful forms include guest posts on relevant, high-authority websites and blogs, paid discovery using tools, sponsored content on high-authority media websites and paid search campaigns.

Strategic retargeting of assets to keep things fresh

Retargeting is simply watching results to see what has worked, then changing the way the content marketing and SEO program is focused so inertia continues and search results improve. SEO reputation management includes researching appropriate link partners, SEO outreach, link development, on-page and off-page technical optimization, and more. For more information about a typical search engine optimization campaign click here.


Seeking out an experienced online reputation management services company and committing to an improved online image won’t produce changes overnight. ORM is a long game, a painstaking process marked by victories both large and small.

We hope this article has given you a high-level understanding of what a comprehensive process for managing a brand's reputation online is all about.