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SEO Link Building Outreach Example

When you need to convince publishers to place your content on their website, SEO outreach is key. Use the publisher outreach process to manage outreach efficiently.

Competitive SEO research

The first step in the SEO link building outreach program is to identify likely targets. We perform a backlink analysis on the websites of competitors to identify pages they link to within competitors’ websites. We use a number of tools to accomplish this including Majestic, SEMRush, as well as internal processes and best practices. 

When the competitive research phase has been completed, we end up with a list of target websites and contact information with which to develop a link-building program that provides links with high relevance, trust, and authority. 

Approach development

The approach we take to communicate with each prospective publisher is modified based on what we believe the needs of the publisher might be. For example, a blogger specializing in CNC tool manufacturers often wants reviews of tools or repair vendors. A mortgage company may want articles that curate other authors’ views on where they believe rates may be heading. We attempt to discern the needs of the publishers before outreach begins. With that information, we develop outbound communications.

Outbound communications

SEO Outreach Letter example.

An outbound communications specialist manages initial outreach. Working with the outreach list, she will modify email templates that have worked well for past projects. She will target publishers that may be amenable to guest posting contributions with targeted messages offering to provide very high-quality custom online content at no charge. She won’t “spam” publishers but will instead send out a measured number of specific emails. We track the emails using a tracking pixel to know who has opened the email, who has clicked, and what they clicked upon. This helps us gauge the level of interest.

Follow up

People are busy. We will follow up with certain publishers at least once in order to ensure they are not simply overlooking the email. We are offering a valuable service and will try to get a response if possible. On average 5 – 10% of outbound emails receive a positive response.

Content customization for SEO

We usually offer third-party publishers a few headline choices. We have found that offering compelling headlines based at least partially on clickbait practices helps them choose. Rather than the publisher coming up with the content, we try to make it easy. Usually, the publisher will choose from the choices we have provided. Sometimes they provide guidance like “Please write the article much like those written on”. Or, “Please don’t include a link to pornography, casinos, or cat juggling sites”.

Content development

The outreach person has done her job at this point. She has located a publisher in a relevant niche that is willing to accept a guest post. She has gotten the publisher engaged and has a topic to write about. At this point, a writer is engaged. The writer is a subject-matter expert chosen specifically for the assignment. She or he will research the target blog or publication and create content. Embedded in the content will be a link like the “cat juggling” link embedded in the paragraph above. The link will be appropriate for the content, have a relevant anchor text, and will link to content relevant to both the article and the anchor text. It will also link to a sub-page of our client’s site, thereby passing “link juice”. 

Website + Article + Anchor + Target Page Alignment

The guest post we write, and place must have alignment. The site on which the article is placed must be topically relevant to our client’s needs. The article we write for the website must fit naturally into the topic space as well. The anchor text we place in the article must be relevant to the article and to the target page on our client’s website. Finally, the target page on our client’s site must be relevant to the anchor text and the article linking to it. In short, it all needs to make sense. 


A web page placed on a third-party site tends not to be promoted. It just sits there. The publisher normally doesn’t promote guest posts, so some promotion is almost always justified. We promote web pages on third-party publisher sites using social media, inbound links, and sometimes Wikipedia or other citations. Our objective is to get traffic moving toward the page and, ideally, to have links and citations begin to occur naturally.

In order to ask for a link, you need to have the contact information of the webmaster. For that, you can use a tool for finding emails once you have identified the person via LinkedIn. 


While the writer has been creating great content and the outreach specialist has been offering the content to publishers, the basic outreach program has been progressing. New publishing targets are found, and the process begins anew. Over time a number of targeted links with relevant anchor text on high authority pages cause the target pages on our client’s site to begin rising in search results. 

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